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Instructions on PDF Creation for MS Word Documents



Conversion with Adobe Acrobat (from version 7)

Use the following Adobe-Acrobat settings for the creation of a PDF file:

  1. PDF/A- / PDF/X conversion with Adobe Acrobat PDF Maker:
    Word navigation bar: Adobe PDF --> Change conversion settings --> change PDF Maker settings from standard to PDF/X-3:2002 (PDF optimised for print) or PDF/A-1b:2005 (RGB) (PDF optimised for online publications).

  2. PDF/A- / PDF/X conversion with Adobe Acrobat Distiller:
    Edit --> Basic settings --> Category: Convert into PDF --> Button Change settings: Adobe PDF settings: PDF/X-3:2002 (PDF optimised for print) or PDF/A-1b:2005 (RGB) (PDF optimised for online publications).

You can also use the Distiller for the creation of PDF files from other programs, as for example for exporting charts to PDF.

Conversion with the tool PDFCreator

As an alternative to the proprietary Adobe Acrobat we recommend the PDFCreator which has been published under a free licence.

Download under:
http://www.pdfforge.org/products/pdfcreator

The PDF creation takes place, as with the Acrobat Distiller, via a printer driver.

For creating a PDF in Word, select "Print" under the menu item "File" and choose the printer "PDFCreator" in the dialogue --> "Save" in the dialogue of the PDFCreator --> choosing a format: PDF/X (PDF optimised for print) or PDF/A (PDF optimised for online publications).

You can also use the tool for the creation of PDF files from other programs, as for example for exporting charts to PDF.

Instructions on PDF creation from Microsoft Word 2007

With Microsoft Word from version 2007, it is possible to export Word documents to PDF files with PDF/A settings. This requires the installation of Service Pack 2 or the Add-In "saving under PDF or XPS". The Add-In can be downloaded, i. a., under:
http://www.chip.de/downloads/Add-in-fuer-Office-2007-Speichern-unter-PDF-oder-XPS_23066541

For PDF creation, choose the button "office" (on the upper left side of the main window) and "save as" --> Publish as XPS or PDF --> Options: at PDF options choose: "ISO-19005-1-compatible (PDF/A)".

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